Executive Assistant with fluent English in Florianopolis

Agency Enterprise Studio is a company based in Los Angeles and we're looking for Executive Assistants who lived abroad for at least a few months and that are also a cultural fit to help us increase Human Agency.

We've been around for many years, and we've worked with large companies like Samsung and Berkshire Hathaway. We have small teams working with a startup mindset. We move fast and get things done.

YOU WILL

  • Work Full-time.
  • Work from our office in Florianópolis.
  • Coordinate daily administrative tasks which include
    • prioritizing and scheduling meetings.
    • onboarding and integrating new team members.
    • managing facilities.
    • maintaining office supplies, vendor accounts.
    • and other various office management duties.
  • Supporting the administrative needs of various team members, anticipating needs before they arise.
  • Manage internal and external requests on behalf of the team, providing effective communication throughout projects.
  • Ensuring a high standard of office management and logistics.
  • Act as a liaison to building management and vendors.
  • Maintaining calendars, scheduling meetings, and conference calls.
  • Reviewing, preparing, and managing daily reports.
  • Performing administrative duties as needed, such as emailing, copying, and ordering supplies.
  • Developing and maintaining electronic filing systems.
  • Assist on long-term operational projects and strategic initiatives.
  • Reviewing, tracking, and maintaining documents, and following-up to obtain any information as necessary.

ABOUT YOU

  • Ability to communicate effectively and work exclusively in English(This is a must)
  • Outstanding written and verbal communication skills.
  • 3+ years of relevant experience
  • Strong work ethic and a "no job is too small" mentality.
  • Keen attention to detail with a meticulous work ethic.
  • Advanced technical skills and troubleshooting abilities; proficiency in MS Office and Google Suite.
  • Ability to stick to tight deadlines and maintain the highest level of discretion
  • Self-management skills. Can work independently/autonomously.
  • Highly motivated self-starter who possesses strong initiative.
  • Enjoy working with startups and in the tech industry.
  • Organized.
  • Growth mindset.
  • Ownership mentality.

OTHER STUFF ABOUT US

  • Remote work.
  • Flexible schedule.
  • Monthly salary in USD.
  • Multi-company Equity.
  • Accountant that manages all the paperwork for you.
  • Health Insurance after 3 months.
  • English classes.
  • Free lunch everyday at the office (if you're there)!
  • Weekly talks, gather together with the team exchange knowledge.
  • Yearly retreat bringing together the whole team.

 

Equity

Working at AE means receiving equity in some of our client projects and in the Skunkworks projects we incubate. The equity granted is priced at a value of $0 when you receive it. If it were otherwise, you’d be forced to pay taxes. But to be clear, there are no free lunches, only the choice of who pays for your sandwich.

At AE, the equity you receive is not free to AE. We invest millions annually in Skunkworks projects - paying our employees to build technology for which no client pays a bill. We receive equity from certain clients, which means we accept less in terms of our billable rate. We then pass that equity on to our employees. Sure it’s priced at $0 on day 1 - a call option on a stock trading at $100 with a strike price of $100 is priced at $0 today for tax purposes, but you’d want to receive that option. If you received that option on a dozen stocks, you’d be fairly confident that some of them would be worth a lot more than $0.

Offering this equity (by investing in Skunkworks or offering clients a lower rate) comes out of AE’s margins. Theoretically, we should be lowering salaries to compensate. But we’re competitive on that front as well. Over the long-term, we believe AE employees who stick around are likely to fare extremely well monetarily (no legal promises). We think long-term. You should too when you choose your employer.

We are looking to hire people who think long term. People create exponentially more value here in their 3rd or 4th year rather than their 1st or 2nd, and that only increases. The value you create leads to more equity issued every year, and you retain it while you remain at AE or at a Skunkworks co that spins out, in order to free up equity for others, which is how we afford to be generous with the equity.

* Disclaimer: If you leave AE on good terms, you can retain 20% of your equity if you continue to send leads our way, share our core values, etc. If you leave AE for your own AE-incubated Skunkworks project (or someone else’s), you retain 100% of your equity. Folks create exponentially more value here in their 3rd and 4th years than their 1st or 2nd - we want folks who think long-term like we do.

Location

  • Florianopolis office/ Brazil remote

We aren’t scared of crypto winters, recessions, or other financial cycles. A bootstrapped company has many advantages. Among them is this - it’s our money. We choose what, and more importantly who to invest in. And we want to invest in you.

Join the team!

 

⚠️ there’s a pretty high standard for performance so if you’re looking to coast it’s probably not the best fit
⚠️ we only hire people who share our core values